Registration



2016 JETC pricing is structured to allow for maximum discounts to early registrants and SAME members. Not a member? Simply add on an SAME Individual Membership to your Registration and enjoy the discounted member rate.

Want to volunteer to help out at the conference for a reduced rate?

Don't register before signing up for your volunteer slot.

What your Registration Includes:

  • Full Conference Registration: All Education Sessions, Tuesday Evening Opening Reception at Corona Ranch, Tuesday Opening General Session with Keynote Luncheon, Wednesday General Session with Keynote, Wednesday Networking Reception, access to Exhibit Hall during show hours (Wednesday-Thursday), Thursday Society Leadership & Post Awards Breakfast, Society Ball
  • Spouse/Guest Full Conference: Tuesday Evening Opening Reception at Corona Ranch, Tuesday Opening General Session with Keynote Luncheon, Wednesday General Session with Keynote, Wednesday Networking Reception, access to Exhibit Hall during show hours (Wednesday-Thursday), Thursday Society Leadership & Post Awards Breakfast, Society Ball
  • One Day (Tuesday) Registration: Tuesday Opening General Session with Keynote Luncheon, Tuesday Education Sessions, Tuesday Evening Opening Reception at Corona Ranch,
  • One Day (Wednesday) RegistrationTuesday Evening Opening Reception at Corona RanchWednesday General Session with Keynote, Wednesday Networking Reception, access to Exhibit Hall during show hours on Wednesday
  • One Day (Thursday) RegistrationWednesday Evening Networking Reception, Thursday Society Leadership & Post Awards Breakfast, Thursday Education Sessions, access to Exhibit Hall during Show hours Thursday
  • Exhibit Hall Only Registration: Exhibit Hall access (including set-up and tear-down), Tuesday Evening Opening Reception at Corona Ranch, Wednesday Networking Reception, Exhibit Hall access during set-up/tear-down/show hours (This registration type is available to exhibiting companies only).

PLEASE NOTE: Full Conference and One Day Registrations are also available in the Exhibitor and Speaker Registration Forms. Exhibitor registrations will receive access to exhibit hall during set-up/tear-down/show hours.

What You Need to Do:

  • Individual Registration: Anyone attending from an exhibiting company should use the Exhibitor Registration Form in order to receive access into the hall during set-up/tear-down times. Your exhibit booth must be paid in full in order to register. Those speaking at the conference are asked to use Speaker Registration Form; instructions on how to register as a speaker will be forwarded directly by SAME's Speaker Liaison, Belle Febbraro.
  • Anyone attending the conference must register. NO ONE is automatically registered, including booth staff.
  • The correct registration form must be used. Several different registration forms will be used: one for Attendees; one for Exhibitors; one for Speakers; and one for Guests/Spouse. Please make sure to register using the correct form.

To ensure that you receive the correct registration fees when you register online, please make sure your SAME membership is up-to-date. To change, update or start your SAME membership, contact the SAME membership department at member@same.org.

Pricing

Pricing cost is per person

Full Conference Early Bird Registration:
Through February 29
Regular Registration:
March 1-April 22
Late Registration:
April 23 - Onsite
Member Non-Member Member Non-Member Member Non-Member
Industry – Large Business $600 $750 $725 $875 $825 $975
Industry – Small Business (100 employees or less) $450 $750 $575 $875 $675 $975
Industry – Young Member (age 39 and under) $450 N/A $615 N/A $675 N/A
Academia, Non-Profit, Fully Retired Member $450 N/A $575 N/A $675 N/A
Industry – Speaker $325 $325 $325 $325 $325 $325
Uniformed Service/Government $97 $450 $97 $450 $97 $450
Uniformed Service/Government - Speaker $97 $97 $97 $97 $97 $97

Spouse or Guest

(This registration is for a personal guest, and is not intended for Government or Industry professionals, business partners, or clients)

$325 $325 $350 $350 $400 $400
Full Conference + 1 year SAME Individual Membership
Industry – Large Business + SAME Membership ($100) $700 N/A $825 N/A $925 N/A
Industry – Small Business + SAME Membership ($100) $550 N/A $675 N/A $775 N/A
Industry – Young Member (age 39 and under) + SAME Membership ($40) $490 N/A $590 N/A $715 N/A
Uniformed Service/Government      SAME Membership must be purchased through the SAME website here. It will take about 2 business days for your membership record to upload into the registration system.
Academia, Non-Profit, Fully Retired SAME Membership must be purchased through the SAME website hereIt will take about 2 business days for your membership record to upload into the registration system.
Exhibit Hall Only-- Only for Exhibiting Companies
Exhibit Hall Only $325 $325 $325 $325 $325 $325
One Day Pass
One Day Passes may be issued for attendance on either Tuesday, Wednesday or Thursday. Speakers are provided a complimentary pass for the the day in which they are speaking. Please note that Thursday one day pass includes the Society Ball for speakers only! Prices noted below are for One-Day.
One Day Pass – Industry $300 $400  $375  $475 $475 $575
One Day Pass – Uniformed Service/Government $0 $200  $0  $200 $0 $200
One Day Pass – Academia, Non-Profit, Fully Retired Member $300 N/A  $375  N/A $475 N/A
One Day Pass – Speaker $0 $0  $0  $0 $0 $0

 

A la Carte Items
Ice Breaker – Industry $100 $125
Ice Breaker – Uniformed Service/Government $0 $50
Ice Breaker – Spouse/Guest $50 $50
Technical Tour $60 $60
Society Ball– Industry $125 $150
Society Ball – Uniformed Service/Government $0 $75
Society Ball– Academia, Non-Profit, Fully Retired Member $75 $75
Society Ball– Spouse/Guest $75 $75
Opening General Session Luncheon with Keynote (May 24) $50 $50

 

Individual Registration Cancelation and Refund Policy
Cancelations will be accepted through April 29, 2016, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a fee if you cancel. SAME regrets that refunds cannot be issued after April 29, 2016, or for no-shows, except for deployed forces with orders. You may  transfer your registration to a colleague if circumstances prevent you from attending the conference.

Registration Transfer
To transfer your registration, please email registration@same.org with the substitute's full name (including prefix and suffix), position title, email address, work address, mobile phone number and emergency contact name and phone number. If the substitute's membership category is different from the original registrant, the registration fee difference will be charged. 

Beginning Friday, May 20, we are no longer able to request a registration transfer by email, it will have to be done on-site. Please have the substitute go to the Full-Service Registration Counter with the primary registrant's confirmation email.



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