Frequently Asked Questions


Do I need to be a SAME member to attend this conference? No, you do not need to be a member of SAME to attend the Small Business Conference. However, SAME members do receive a discounted registration fee. The option to become an SAME Individual Member is available through the Registration process. If you have questions about SAME member types, you can visit our website CLICK HERE. Please visit the Registration Information page of the SBC website for pricing information.
I just became a SAME member, but I do not see my member record in the registration system. Why is this? If you do not see your member record in the registration system, please send an email to member@same.org.
My company is a SAME Sustaining Member, does this automatically make me a member of SAME? If your company has an SAME Sustaining Membership this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative. If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at member@same.org or 703-549-3800 ext. 131.
How many attendees do you expect at the 2019 SBC? We expect about 3500 Attendees, 30% govt. with the majority of those being USACE employees.
When is the last day to register for SBC 2019? Online registration will stay open until the end of the conference. You can also register onsite during registration hours. Please check the Schedule page for registration times.
Is there a guest/spouse registration? The SBC does not offer a Guest/Spouse Registration. However, we do offer an Exhibit Hall One Day Pass for $50. This will include access to the evening reception in the hall, if one takes place on the day you purchase a pass. The Exhibit Hall Day Pass can only be purchased once and only onsite.
How do I register Exhibit Booth Staff? Everybody who will need to get into the hall for set-up or tear-down of your booth during non-public hours, should be registered through the Booth Staff Registration Form. This will ensure that they have the correct badge holder for access to the hall. All of the same registration types are available in the Booth Staff Registration Form (full conference, one day, etc...). No one is automatically registered to attend the conference. ALL STAFF ATTENDING THE SBC MUST BE REGISTERED ONLINE. Each 10x10 booth comes with 2 complimentary Exhibitor Full Conference Registrations, but those using them MUST be registered through the Booth Staff Registration Form.
How many complimentary registrations come with a booth? Each 10x10 booth comes with (2) Complimentary Exhibitor Full Conference registrations. Those receiving the complimentary registrations must be registered online through the Booth Staff Registration form. Once the two free registrations have been used, any additional registrations come with a fee. Please check the "Registration" section for pricing.
I''m trying to register my booth staff, but I cannot find our company in the drop-down. Why is this? If your booth is not paid in full and approved by SAME, you will not see your company in the drop-down list. Keep in mind that this process is not instantaneous. Our staff makes every effort to check payments daily and approve paid companies as quickly as possible. Please email exhibit@same.org if you have any questions regarding your booth payment status.
What forms of payment do you accept? We accept credit card (Visa, American Express, Mastercard) and check payment. If paying by check, please make payable to the Society of American Military Engineers . Please mail your check with a copy of your invoice. Mail to: SAME Attn: Accounting - 2019 SBC 607 Prince St. Alexandria, VA 22314 Tax ID#: 53-0196491 [this number may also be called the TIN or EIN] DUNS #: 09-636-6455 CAGE/NCAGE: 1E104
Can I pay with more than one credit card? Yes. You can pay for your registration with multiple credit cards. When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.
Where do I send my check payment? Please make checks payable to the Society of American Military Engineers. Mail your check with a copy of your invoice to: SAME Attn: Accounting - 2019 SBC 607 Prince Street Alexandria, VA 22314
I want to register now, but I cannot pay until a later date, is this possible? Yes. If you would like to register now but pay later please select, "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter. All payment is due 10 days after registering. You will not be able to print out your badge until we receive payment.
I can no longer attend SBC 2019. How do I cancel my registration? Cancelations will be accepted through October 28, 2019, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel. SAME regrets that refunds cannot be issued after October 28, 2019, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see the Registration page for details about transferring a registration. The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelation requests to registration@same.org.
How do I retrieve a copy of my invoice/receipt? To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.
I can no longer attend the 2019 SBC and want to transfer my registration to someone else. How do I do this? Please send an email to registration@same.org notifying us that you need to transfer your registration. Please include the following information for the new registrant: 1. Full Name (Prefix, First Name, Last Name, Suffix) 2. Badge Name/Nickname (if applicable) 3. Organization 4. Work Address 5. Position Title 6. Email address 7. Work Phone Number 8. Cell Phone Number 9. Emergency Contact Name and Phone Number Please Note: If the substitute''s membership category is different from original registrant''s, the registration fee difference will be charged. Please contact our membership department at member@same.org if you need to verify membership status. Once the transfer has been completed, a confirmation email will be sent to the new registrant. After November 15, 2019, all substitutions will need to be done onsite. Please have the substitute go to the full-service registration desk with primary registrant''s confirmation and we will complete the transfer.
How can I obtain an attendee list? An attendee list will be posted in the Attendee Service Center two weeks prior to the conference and approximately one week after the conference. Your login to the Attendee Service Center can be found in your registration confirmation letter.
How do I make hotel reservations? Please visit the Travel & Lodging page to get hotel reservation information. All reservations should be made through our housing company, Connections Housing.
What is the attire for the SBC? Dress Code for the 2019 SBC can be found HERE.
How do I sign up for the Networking Roundtable Sessions? Information regarding the Networking Roundtable Sessions will be available through the event website: http://www.samesbc.org/networkingprogram.cfm

Do I need to be a SAME member to attend this conference?

No, you do not need to be a member of SAME to attend the Small Business Conference. However, SAME members do receive a discounted registration fee.

The option to become an SAME Individual Member is available through the Registration process. If you have questions about SAME member types, you can visit our website CLICK HERE.

Please visit the Registration Information page of the SBC website for pricing information.

I just became a SAME member, but I do not see my member record in the registration system. Why is this?

If you do not see your member record in the registration system, please send an email to member@same.org.

My company is a SAME Sustaining Member, does this automatically make me a member of SAME?

If your company has an SAME Sustaining Membership this does not mean that all employees have an SAME membership. Each organization with a Sustaining Membership must select its employees to be a Sustaining Membership Representative.

If you would like to find out if you are a Sustaining Member Representative or how to become one, please contact our Membership Department at member@same.org or 703-549-3800 ext. 131.

How many attendees do you expect at the 2019 SBC?

We expect about 3500 Attendees, 30% govt. with the majority of those being USACE employees.

When is the last day to register for SBC 2019?

Online registration will stay open until the end of the conference. You can also register onsite during registration hours. Please check the Schedule page for registration times.

Is there a guest/spouse registration?

The SBC does not offer a Guest/Spouse Registration. However, we do offer an Exhibit Hall One Day Pass for $50. This will include access to the evening reception in the hall, if one takes place on the day you purchase a pass.

The Exhibit Hall Day Pass can only be purchased once and only onsite.

How do I register Exhibit Booth Staff?

Everybody who will need to get into the hall for set-up or tear-down of your booth during non-public hours, should be registered through the Booth Staff Registration Form. This will ensure that they have the correct badge holder for access to the hall. All of the same registration types are available in the Booth Staff Registration Form (full conference, one day, etc...).

No one is automatically registered to attend the conference. ALL STAFF ATTENDING THE SBC MUST BE REGISTERED ONLINE. Each 10x10 booth comes with 2 complimentary Exhibitor Full Conference Registrations, but those using them MUST be registered through the Booth Staff Registration Form.

How many complimentary registrations come with a booth?

Each 10x10 booth comes with (2) Complimentary Exhibitor Full Conference registrations. Those receiving the complimentary registrations must be registered online through the Booth Staff Registration form.

Once the two free registrations have been used, any additional registrations come with a fee. Please check the "Registration" section for pricing.

I''m trying to register my booth staff, but I cannot find our company in the drop-down. Why is this?

If your booth is not paid in full and approved by SAME, you will not see your company in the drop-down list. Keep in mind that this process is not instantaneous. Our staff makes every effort to check payments daily and approve paid companies as quickly as possible.

Please email exhibit@same.org if you have any questions regarding your booth payment status.

What forms of payment do you accept?

We accept credit card (Visa, American Express, Mastercard) and check payment.

If paying by check, please make payable to the Society of American Military Engineers . Please mail your check with a copy of your invoice.

Mail to:

SAME
Attn: Accounting - 2019 SBC
607 Prince St.
Alexandria, VA 22314

Tax ID#: 53-0196491 [this number may also be called the TIN or EIN]

DUNS #: 09-636-6455

CAGE/NCAGE: 1E104

Can I pay with more than one credit card?

Yes. You can pay for your registration with multiple credit cards.

When you get to the "Review" page on the registration form you will see a credit card icon. Click on the icon then assign each registration item to the payment method number using the radio buttons. Click continue to go to the "Payment" page. This is where you will enter your credit card information.

Where do I send my check payment?

Please make checks payable to the Society of American Military Engineers.

Mail your check with a copy of your invoice to:

SAME

Attn: Accounting - 2019 SBC

607 Prince Street

Alexandria, VA 22314

I want to register now, but I cannot pay until a later date, is this possible?

Yes. If you would like to register now but pay later please select, "Send Invoice" as your payment method. When you are able to pay for your registration, please login to the Attendee Service Center. Your login information is located in your confirmation letter.

All payment is due 10 days after registering. You will not be able to print out your badge until we receive payment.

I can no longer attend SBC 2019. How do I cancel my registration?

Cancelations will be accepted through October 28, 2019, and must be received in writing, to registration@same.org. Registration fees will be refunded in full minus a handling and processing charge of $75.00 for individual registration. If your registration fee is $0.00, you will not be charged a cancelation fee if you cancel. SAME regrets that refunds cannot be issued after October 28, 2019, or for no-shows, except for deployed forces with orders. You may also transfer your registration to a colleague if circumstances prevent you from attending the conference. Please see the Registration page for details about transferring a registration.

The cancelation fee and deadline do not apply to government registrations. Government registrations will receive full refunds at any time. Please send cancelation requests to registration@same.org.

How do I retrieve a copy of my invoice/receipt?

To retrieve your registration invoice/receipt, please login to the Attendee Service Center. Your login information is located in your confirmation email.

I can no longer attend the 2019 SBC and want to transfer my registration to someone else. How do I do this?

Please send an email to registration@same.org notifying us that you need to transfer your registration. Please include the following information for the new registrant:

1. Full Name (Prefix, First Name, Last Name, Suffix)

2. Badge Name/Nickname (if applicable)

3. Organization

4. Work Address

5. Position Title

6. Email address

7. Work Phone Number

8. Cell Phone Number

9. Emergency Contact Name and Phone Number

Please Note: If the substitute''s membership category is different from original registrant''s, the registration fee difference will be charged. Please contact our membership department at member@same.org if you need to verify membership status.

Once the transfer has been completed, a confirmation email will be sent to the new registrant.

After November 15, 2019, all substitutions will need to be done onsite. Please have the substitute go to the full-service registration desk with primary registrant''s confirmation and we will complete the transfer.

How can I obtain an attendee list?

An attendee list will be posted in the Attendee Service Center two weeks prior to the conference and approximately one week after the conference. Your login to the Attendee Service Center can be found in your registration confirmation letter.

How do I make hotel reservations?

Please visit the Travel & Lodging page to get hotel reservation information. All reservations should be made through our housing company, Connections Housing.

What is the attire for the SBC?

Dress Code for the 2019 SBC can be found HERE.

How do I sign up for the Networking Roundtable Sessions?

Information regarding the Networking Roundtable Sessions will be available through the event website:
http://www.samesbc.org/networkingprogram.cfm