Call for Exhibitor Presentations


Annual Convention and Education Expo
Call for
Exhibitor Presentations


The New York State School Boards Association is pleased to announce its formal Call for Presentations for NYSSBA 2021, which will be held in person at the New York Hilton Midtown in New York City Oct. 24-26, 2021. We are excited to offer exhibitor speaking opportunities to be part of our official convention program. As noted below, the deadline for submission of presentation proposals is Friday, April 30, 2021.

The 2021 event theme is Coming of Age. We chose this theme to reflect the change, growth and evolution in board of educations, administrators, educators and students in the times in which we live. This is your opportunity to share your knowledge and expertise with school board members and education leaders across New York State.

NYSSBA seeks proposals that reflect sound adult learning principles in conference presentation and the best thinking, informed by theory, research and practice. Adult learning theory suggests that the best learning environments are the ones that are collaborative and utilize a problem-based approach. To deliver exceptional learning experiences, preference will be given to proposals that answer the following content questions and address the target audience.


  • How do I create moments of reflection?
  • Have I allowed conversation and dialogue throughout my session?
  • What skill will attendees develop?
  • How can I challenge attendees to think of new solutions as public education policy makers?
  • Can I include a learning game?


  • Varying levels of board service - newly elected to veteran board members
  • Board Officers - Presidents and Vice Presidents
  • Superintendents and other administrators in NYS P-12 public education


  • A 75-minute workshop designed to share your expertise with attendees at NYSSBA 2021. One or two presenters.
  • Must be educational in nature.
  • Must be engaging and provoke critical thinking
  • Case studies are acceptable
  • Consideration given to:
    • Proposals accompanied by a NYS school district customer/end user
    • Topics that are relevant to a broad audience
  • Product pitches or sales presentations will not be accepted


  • All proposals must be submitted using the online form by Friday, April 30, 2021. You may edit the submission through April 30, 2021.
  • Submit one proposal per presenter.
  • Only one presentation per exhibiting company will be accepted.
  • Presenter's company must have a booth in the Education Expo. Any Education Expo cancellations/no shows will automatically cancel your session.
  • At least one presenter must be an employee of the exhibiting company. Non-employee presenters must register by the required deadlines and will be afforded the member registration rate.
  • All notification of accepted or declined proposals will be done via email - please be sure the email address provided is correct. If you do not receive an email by Friday, May 28, 2021 contact Anna O'Hara at
  • Presenter(s) is/are available to be in NYC Sunday, Oct. 24 – Tuesday, Oct. 26, 2021
  • All presenters will be responsible for travel costs.
  • All speakers must sign a Presenter Agreement Letter, agreeing to the terms outlined above in this Rules of Engagement section.
  • An electronic copy of your presentation will be required by Friday, September 17, 2021. This can be uploaded via the Speaker Service Center. All presenters must come to the session with their presentation on a USB drive. NYSSBA will not have your presentation saved on the laptops in the meeting rooms.
  • Use clear, concise language
    • Title* – 7 word maximum
    • Description* – 40 word maximum
    • Synopsis – 300 word maximum
      • Include elements of engagement and interaction
    • Three action-oriented learning objectives that answer the prompt “After this participants will be able to…”
      * NYSSBA retains the right to modify titles and descriptions during copy editing for marketing purposes
  • Call for Exhibitor Presentations Opens: Tuesday, January 26, 2021
  • Call for Presentations Closes: Friday, April 30, 2021
  • Acceptances/Declinations Sent By: Friday, May 28, 2021
  • Session Materials Due: Friday, September 17, 2021
  • Save the Convention Dates: Sunday, October 24 – Tuesday, October 26, 2021

Thank you for your submission. We look forward to including exhibitor presentations as part of our educational content available to the school board member audience.

© 2021

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