Important Dates and Deadlines
Please note: All dates and deadlines are subject to change.
*Failure to keep the booth open to the end of the Education Expo may jeopardize your participation in our 2020 event.
29: Booth sales opens
29: Call for Presentations opens, click on "2019 Call for Presentations" above for details and submission form.
24-31: NYSSBA Closed
1: New Year's Day, NYSSBA Closed
25: Call for Presentations closes
31: Payment deadline for booths purchased prior to November 29, 2018
31: Deadline to cancel and receive a full refund
27: Memorial Day, NYSSBA Closed
31: Deadline to reserve a Student Booth
3: Deadline for Reserving a Program Ad
3: Sponsorship Balance Due
15: Deadline to submit your Program Ad
28: Deadline to submit/revise Exhibitor Directory information for the printed Convention Program
28: Deadline to reserve a booth to be included in the printed Convention Program
28: Deadline to select a sponsorship to be included in the printed Convention Program
4: Independence Day, NYSSBA Closed
5: NYSSBA Closed
15: Booth Staff Registration opens at 10 a.m.
15: Housing Reservation opens at 10 a.m. (registered booth staff only)
31: Deadline to cancel and receive a partial (30%) refund
31: Deadline to Reserve a Booth
31: Certificate of Liability Insurance is due
31: Deadline to select a sponsorship
2: Labor Day, NYSSBA Closed
TBD: Pre-registered attendee list made available through the Exhibitor Service Center
27: Early rental deadline for lead retrieval
1: Advance shipment warehouse open for deliveries (no shipments to show site allowed)
8: Rochester Riverside Convention Center discount deadline (Internet, electrical, cleaning services, floral)
9: Hale Northeastern Expo Services discount deadline (materials handling, booth setup, furniture rental)
11: Lead retrieval advance rental deadline
18: Booth Staff Registration closes at 5 p.m ET, after this date please register on-site in Rochester
19: CMI AV advance order discount deadline
21: Last date for shipments to arrive at the advance shipment warehouse
23: Move-in: 8:00 - 11:00 am (Vehicles only)
23: Move-in: 1:00 - 6:00 pm (Booths only)
24: Move-in: 8:00 - 10:30 am (Booths only)
24: Show Open: 11:30 a.m. - 4:30 p.m.
25: Show Open: 8:00 am - 4:00 p.m.*
25: Move Out: 4:01 - 7:00 p.m.
TBD: Validated attendee list made available through the Exhibitor Service Center
11: NYSSBA Closed
28: NYSSBA Closed
29: NYSSBA Closed
TBD: 2020 Call for Presentations opens