Important Dates and Deadlines

Please note: All dates and deadlines are subject to change.

30: Booth sales opens

4: Call for Presentations opens, click on "2018 Call for Presentations" above for details and submission form.

26: Call for Presentations closes

1: Deadline for Reserving a Program Ad

1: Sponsorship Balance Due
15: Deadline to submit your Program Ad
29: Deadline to submit/revise Exhibitor Directory information for Program
29: Deadline to reserve a booth to be included in the Convention Program

16: Booth Staff Registration opens at 10 a.m.

16: Housing Reservation opens at 10 a.m. (registered booth staff only)

3: Deadline to Reserve a Booth
3: Deadline to cancel your booth/sponsorship and receive a partial (booth/sponsorship fee less 30%) refund

31: Certificate of Liability Insurance is due

4: Reservation cut-off date for the Sheraton New York Times Square
19: Advance shipment warehouse open for deliveries (no shipments to show site allowed)
28: Early rental deadline for lead retrieval

3: Reservation cut-off date for the New York Hilton Midtown
10: Fern Expo discount deadline
12: Discount deadline for electrical and internet orders

19: Booth Staff Registration closes, after this date please register on-site in NYC
19: Last day for shipments to advance shipment warehouse
25: Move In: 7:00 - 11:00 a.m. (You must be set up by 11:00 a.m.)
Show Open: 12 noon - 4:00 p.m.
26: Show Open: 8:00 am - 5:00 p.m.*
26: Move Out: 5:01 - 7:00 p.m.

*Failure to keep the booth open to the end of the Education Expo may jeopardize your participation in our 2019 event.


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