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Meeting Request Form


Committee and Animal Programs
Meeting Space Request Form

Meeting requests are now being accepted for Committee and Animal Programs wishing to meet in conjunction with the 2013 AZA Annual Conference in Kansas City, MO, September 7-12.  The majority of Committee and Animal Program Meetings will be held on Sunday, September 8th or Monday, September 9th.  

The following additional meeting times are also available for short meetings, prior to the start of the general sessions: Tuesday, September 10th, Wednesday, September 11th, or Thursday, September 12th from 7:00 am - 7:45 am.

Click here to view a tentative schedule for the week.

Wildlife and Conservation Management Committee (WCMC) will be meeting on Saturday, September 7th and Sunday, September 8th.  If you do not want your meeting to conflict with WCMC, please plan to meet between 8:00 am - 4:00 pm on Monday, September 9th.

WCMC will be holding a Program Leaders Meeting on Monday, September 9th from 4:00 pm - 5:30 pm.  If you wish to participate in this meeting, be sure your meeting ends before 4:00 pm.
Round tables are also available in the Exhibit Hall for smaller, informal meetings.  Audio visual (AV) equipment is not available for Exhibit Hall tables.  Tables can accommodate up to 10 people and are available during the following times:

  • Tuesday, September 10th, 9:30 am - 4:00 pm
  • Wednesday, September 11th, 1:30 pm - 7:00 pm
  • Thursday, September 12th, 9:30 am - 11:30 am

If you only want to request an Exhibit Hall meeting table, and not a meeting room, please contact Cheryl Wallen.
Priority is given to Committees and Animal Programs who submit their request using the online form by Friday, May 10th.  After this date, space requests will open to organizations outside of official AZA Committees, TAGs, and SSPs.  We cannot guarantee space after this date, so be sure to get in your request today!

Information you will need to provide for your meeting request:

  • Name of Committee or Animal Program
  • Preferred Date for Meeting Room
  • Preferred Start Time for Meeting Room
  • Length of Meeting
  • Estimated Number of Attendees
  • Any groups or meetings that should not be schedule at the same time
  • Audio Visual (AV) Requirements

Questions? Contact AZA Meeting Planner, Cheryl Wallen, 301-562-0777 x247.